A comprehensive blueprint to mastering contact center migration

Discover how you can seamlessly transition from your legacy contact center solution to a cloud platform.

Get in touch with us for more

A comprehensive blueprint to mastering contact center migration

Discover how you can seamlessly transition from your legacy contact center solution to a cloud platform.

Get in touch with us for more

In an era where customer engagement is paramount, CCaaS migration offers several benefits ranging from flexibility and scalability to cost savings and enhanced business continuity. In this regard, the transition to cloud-based solutions aligns perfectly with the growing demand for more efficient, cost-effective, and customer-centric business operations.

This means choosing the right roadmap for contact center migration involves thorough planning and a clear understanding of the desired outcomes. A well-executed migration not only ensures seamless customer engagement but also sets the stage for leveraging the full spectrum of CCaaS advantages, including improved service delivery and operational resilience.

The blueprint for contact center migration

Choose the right provider

Choosing the right cloud service provider is crucial for successful contact center migration. To ensure a seamless transition and enhanced customer experience, consider UCaaS, CCaaS, and CPaaS options that match your specific needs. Prioritize providers offering consulting, optimization, and ongoing support. Additionally, ensure the solution aligns with your team's workflow and offers robust security. When evaluating providers, seek scalability, reliable support, and minimal proprietary technology. Finally, thoroughly review features, pricing, SLA performance, disaster recovery plans, and the range of services (IaaS, PaaS, SaaS) offered.

Plan your migration

A successful cloud-based contact center transition relies on comprehensive planning. Start with a BRD to outline the migration's scope, goals, and expectations. Then, conduct strategic assessments to identify systems that would benefit most from the cloud. Adopt a phased approach to minimize downtime and develop a detailed migration plan to ensure data security during transfer and integrate the cloud system with existing CRM, ERP, and other tools. After migration, provide thorough training and use change management practices to ease the transition. Finally, evaluate performance against goals, providing feedback and making adjustments as needed.

Test and offer staff training for a smooth transition

Thorough testing and training are vital for a successful cloud contact center migration. Before full implementation, pilot the solution to address functionality issues and staff concerns. Verify the platform's performance under load and conduct a rigorous security assessment as a next step. In addition, provide comprehensive training on the new interface, ensuring your team delivers exceptional customer experiences. Furthermore, offer ongoing training to update them on the latest features and best practices. This focus on testing and training ensures a smooth migration, enhancing customer engagement and streamlining operations.

Continuously monitor and optimize

During go-live, closely monitor the system to quickly address issues. Furthermore, actively gather feedback from your team and customers to identify areas for improvement and regularly analyze performance metrics to track progress against goals and pinpoint optimization opportunities. Additionally, monitor SLAs, security compliance, and overall system health to maintain top-tier functionality. Prioritize customer and team satisfaction by adapting processes based on insights. This focus on monitoring and optimization will maximize your cloud investment, leading to long-term gains in customer engagement and operational efficiency.

Embrace Blackchair’s Clarity Automated Discovery Service for a smooth CCaaS migration process

Ensure a smooth transition to your new cloud solution with Blackchair's Clarity Automated Discovery Service.

Clarity pinpoints outdated configurations, redundancies, and unused elements, allowing you to clean up your processes before migration, leading to a more efficient CCaaS environment. That’s not all; with Clarity, you can discover the essential settings and configurations that are crucial for your new CCaaS setup. This translates to a tailored migration, preserving what matters and preventing unnecessary delays.


What are the five migration strategies?

The five migration strategies, often referred to as the “5 R’s”, are as follows:

  • Rehosting: Also known as “lift-and-shift”, this involves moving applications to the cloud without making changes.
  • Redeployment: This involves making some changes to the application, such as optimizing to take advantage of cloud capabilities.
  • Repackaging: This involves moving to the cloud while also shifting some of the application components to cloud services.
  • Refactoring: This involves re-architecting the application to take full advantage of cloud-native features.
  • Repurchasing: This involves moving from a traditional license to a cloud service.

Why move your contact center to the cloud?

Moving your contact center to the cloud can offer a multitude of benefits. One of the key advantages is seamless scalability. Cloud-based contact centers have the ability to scale operations to accommodate fluctuations in workloads, providing a level of flexibility that is hard to match with traditional systems. This flexibility extends to both financial and operational aspects, making it a cost-effective solution for businesses of all sizes.

Another significant benefit is simplified management. With a cloud-based solution, the workload for the IT department is reduced as the cloud providers are responsible for building and maintaining all the hardware. This allows your IT team to focus on other important tasks. Furthermore, cloud solutions provide increased visibility into the customer journey through advanced analytics and reporting tools. These tools can provide valuable insights that can help improve customer service and drive business growth.

Lastly, cloud solutions enable faster speed to market. New features can be provisioned faster than possible in an on-premise solution, allowing businesses to stay competitive and respond quickly to market changes.

What is the difference between cloud contact center and hosted contact center?

A hosted contact center is a communications solution hosted at your service provider’s physical location instead of on your premises. It requires a physical server, and your agents only need their laptops, headsets, and an internet connection to be effective. However, it is still possible for companies to carry significant IT costs and responsibilities in a hosted contact center model, such as updating, patching, and tweaking your contact center software and its integrations.

On the other hand, a cloud contact center moves beyond the hosted contact center model to fully leverage the capabilities of cloud computing. There is no need for direct network connections or client-side infrastructure; virtual servers are used, along with Voice over Internet Protocol (VOIP) for calls. Plus, there are no dedicated physical servers. Your company will have access to the full range of available server space when needed, allowing you to scale up in high-demand periods without carrying excess costs during less busy times.

automated call distribution

Experience a successful CCaaS migration with blackchair

Blackchair's Clarity Automated Discovery Service ensures a seamless transition, delivering immediate CX benefits for your business so you can focus on delivering customer service excellence.